Registration AssistantUNHCR (Fixed Term Appointment)

UNHCR

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ORGANIZATIONAL CONTEXT

Define the role of the position within the team, describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.
Seven years into the Syria crisis, Lebanon remains the country hosting the largest number of refugees per capita, with over one million Syrian refugees, and around 20,000 refugees of Iraqi, Sudanese, Ethiopian and other origins, in addition to the Palestine refugees under UNRWA’s mandate.  There are no formal camps for Syrian refugees in the country, and refugees are living in hundreds of communities and locations across the country. 
The refugee response is led by the Government and local actors, supported by the international community. As the designated lead agency in the refugee response, UNHCR has established a sector-based structure in Beirut and in the field. The structure brings together over 100 UN agencies, national and international NGO partners in identifying and agreeing on the strategic priorities to address the needs of Syrian refugees and other affected populations. The Lebanon national response falls under the Regional Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee response and UNDP facilitates the resilience and stabilization component.
The UNHCR operational response in Lebanon is one of the largest for the organization. Media attention and the frequency of influential high-profile visitors is high. Aside from the country office in the capital city of Beirut, UNHCR has offices in Mt Lebanon, Qobayat, Tripoli, Tyre and Zahle.
The Registration Assistant is a member of the Registration team and is supervised by a more senior member of the team who normally reports directly to the Registration Officer. The Registration Assistant is responsible for supporting all activities related to registration, which may also include functions related to reception, filing and data management. The Registration Assistant responds to queries from, asylum seekers and refugees regarding UNHCR's registration procedures and their rights and entitlements. The Registration Assistant liaises with protection staff and partners to ensure timely identification and referral of persons of concern for protection follow up. The Registration Assistant may provide interpretation and/or translation services in cases for which s/he has the required language competencies. 

FUNCTIONAL STATEMENT.

Describe the accountabilities, responsibilities and authorities associated with the position.
Accountability (key results that will be achieved)
  • UNHCR's Registration Standard Operating Procedures (SOPs) are implemented in accordance with relevant UNHCR standards and policies. 
  • Persons of concern have fair and transparent access to registration procedures. 
Responsibility (process and functions undertaken to achieve results) 
  • Conduct registration interviews in accordance with local SOPs and registration standards.
  • Respond to queries from, asylum seekers and refugees regarding UNHCR's registration procedures and their rights and entitlements.
  • Maintain accurate and up-to date records and data related to all individual registration cases.
  • Identify persons with specific needs and ensure timely referral to protection follow-up as required. 
  • Collaborate with protection staff and/or partners in the delivery of assistance and programming, including provision of identity and entitlement documentation
  • Act as interpreter and translator when needed. 
  • Perform other related duties as required. 
Authority (decisions made in executing responsibilities and to achieve results)
  • Refer cases to other units within the office and to implementing partners as necessary. 


REQUIRED COMPETENCIES,

which illustrate behaviours that are essential to achieving deliverables described above, and that are critical to successful performance. All jobs require the staff to abide to the Values and Core competencies of UNHCR. Where applicable, select a maximum of six Managerial and three Cross-Functional Competencies. (Note that the Performance Appraisal and Management System (PAMS) allows for up to five Cross-Functional Competencies to be selected by the staff member and the supervisor.
Code Cross-Functional Competencies
  X001      Analytical Thinking
  X002      Innovation and Creativity
  X003      Technological Awareness
  X004      Negotiation and Conflict Resolution
  X005      Planning and Organizing
  X006      Policy Development and Research
  X007      Political Awareness
  X008      Stakeholder Management
  X009      Change Capability and Adaptability


ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED.

Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.
  • Completion of secondary education preferably with post-secondary training or certificate in social science, statistics, mathematics, information technology or related fields. 
  • Minimum 5 years of relevant job experience (3 years with post-secondary certificate/training). 
  • Good computer skills. 
  • Excellent knowledge of English and local language. 
(In offices where the UN working language is not English, excellent knowledge of UN working language of the duty station is required).


DESIRABLE QUALIFICATIONS & COMPETENCIES.

Describe any experience or knowledge that would be an asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.
  • Training in basic principles of international protection. 
  • Experience in working with UNHCR proGres software.
  • Knowledge of another relevant UN language.

SUBMISSION GUIDELINES

GUIDELINES
Only short-listed candidates will be contacted.  UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). UNHCR strongly encourage qualified female applicants for this position, applications form individuals with special needs are encouraged. Shortlisted candidates may be required to sit for the written test and/or oral interview.

Overview

  • Job Title: Registration Assistant
  • Location: Mount Lebanon, Lebanon
  • Position Number: 10011938
  • Type of Contract: UNHCR (Fixed Term Appointment)
  • Grade: G4
  • Supervisor Position, Title & Grade: 10011839, Associate Registration Officer, P2
  • Deadline for applications: 2019-01-24